Get paid on time, every time
Automated payment reminders that chase invoices for you. Reduce overdue payments and improve cash flow without the awkward follow-ups.
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Invoice
#INV-2042 · Estudio Demo
Amount due
€2,800.00
Due date
May 4 · 7 days overdue
Reminder schedule
Friendly heads-up
-3dSent 3 days before due
Due-date notice
D-daySent on the due date
Overdue follow-up
+7dQueued, sends in 4 hours
How reminders work
Set it up once and let Holded handle collection for you
Set your schedule
Define when reminders go out: before the due date, on the due date, and at intervals after. Fully customizable.
Automatic sending
Holded sends professional, branded reminder emails to your clients at the scheduled times. No manual effort required.
Clients pay faster
Each reminder includes a payment link so clients can pay instantly. Watch your collection rate improve.
Branded email reminders
Polished, on-brand: never robotic
Reminders go out from your address with your branding and a one-click pay button. Clients see a professional follow-up, not an automated dunning email.
Personalised templates
Pick a template or write your own. Personalise with client name, invoice number and amount due.
One-click payment
A prominent pay button takes clients straight to checkout: card, bank transfer, or PayPal.
Open tracking
See when each reminder was opened so you know exactly which invoices need a personal follow-up.
Friendly reminder · Invoice #INV-2042
Estudio Demo · to: client@example.com
Hi Carlos,
Just a friendly nudge, invoice #INV-2042 was due on May 4. Tap below to settle it in seconds, or reply if anything looks off.
Thanks · María, Estudio Demo
Key features
A complete toolkit for payment collection
Automatic scheduling
Set rules for when reminders are sent: 3 days before due, on the due date, 7 days overdue, and more. Runs on autopilot.
Escalation rules
Increase urgency with each reminder. Start with a gentle nudge and escalate the tone as invoices become more overdue.
Email templates
Choose from professional templates or write your own. Personalize with client name, invoice details, and amounts due.
Overdue tracking
See all overdue invoices in one dashboard. Filter by days overdue, amount, or client. Spot collection issues early.
Payment links
Every reminder includes a one-click payment link. Clients can pay via card, bank transfer, or PayPal directly from the email.
Collection reporting
Track reminder effectiveness, average days to payment, and collection rates. Identify clients who consistently pay late.
Reminders that deliver results
73%
Reduction in overdue invoices
8 days
Faster average payment
3x
Improvement in collection rate
Who benefits from payment reminders
Automated reminders work for every type of business
Freelancers & solopreneurs
Stop spending your evenings chasing payments. Let automated reminders do the follow-up while you focus on client work.
Agencies & studios
Manage payment collection across dozens of clients and projects without dedicated accounts receivable staff.
Suppliers & wholesalers
Keep cash flow healthy with systematic reminders for large B2B invoices with longer payment terms.
Other invoicing features you might like
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Learn moreCredit Notes
Issue credit notes to correct or cancel invoices. Keep your accounting clean with automatic balance adjustments.
Learn moreFrequently asked questions about payment reminders
Yes. You can fully customize the subject line, body text, tone, and design of your reminder emails. Use dynamic variables like client name, invoice number, and amount due for personalization.
You can set up as many reminder stages as you need. A typical workflow includes a pre-due reminder, a due-date notice, and escalating follow-ups at 7, 14, and 30 days overdue.
No. Reminders are sent from your email address with your branding. They look like personal, professional follow-ups, not robotic automated messages.
Yes. You can disable reminders for specific clients or invoices. This is useful for VIP clients or invoices with special payment arrangements.
Clients can pay via credit card, debit card, bank transfer, PayPal, or GoCardless directly from the payment link in the reminder email. You choose which methods to enable.