Employee contracts and documents in the cloud
Store contracts, signed payslips and employee files securely. Get expiry alerts and access everything from anywhere.
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Over 200,000 businesses trust Holded
How document management works
From upload to expiry alert, four simple steps.
Upload documents
Upload contracts, payslips and any employee document to the cloud.
Organise by employee
Every document is linked to the right employee profile automatically.
Set expiry alerts
Get notified before contracts or documents expire. Never miss a renewal.
Access securely
Documents are encrypted and accessible only to authorised users.
Cloud storage
All your employee documents in one secure place
Upload contracts, signed payslips, ID copies and any other document. Everything is organised by employee and accessible from anywhere.
Organised by employee
Every document is automatically linked to the right employee profile. Find what you need in seconds, not minutes.
Unlimited document types
Store contracts, payslips, certifications, ID copies, training records, any file format, any document type.
Expiry alerts
Never miss a contract renewal again
Set expiry dates on contracts and documents. Holded sends you alerts before they expire so you can act in time.
Automatic reminders
Receive alerts days or weeks before a contract expires. Configure the lead time that works for your team.
Renewal tracking
See all upcoming renewals in one dashboard. Prioritise what needs attention and avoid lapses.
Everything you need for document management
Document versions
Keep a history of contract versions. See what changed and when.
Access control
Define who can view, edit or download each document type.
Bulk upload
Upload multiple documents at once. Assign them to employees in bulk.
Quick search
Find any document instantly by employee name, type or date.
Employee profiles
Each employee has a complete digital record with all their documents.
Download and share
Download documents or share them securely with your accountant or legal team.
“We used to keep contracts in filing cabinets. Now everything is digital, searchable and I get alerts before anything expires. It's transformed our HR.”
Miguel S.
HR Director, 80-person company
Frequently asked questions
You can store any type of employee document: contracts, payslips, ID copies, certifications, training records, non-disclosure agreements and more. Any file format is supported.
Yes. All documents are encrypted and stored in the cloud with enterprise-grade security. Only authorised users can access them.
Yes. Set expiry dates on any document and Holded will send you alerts before they expire, giving you time to renew or take action.
Yes. Employees can view and download their own contracts and payslips from their portal. You control what they can see.
Yes. Upload multiple files at once and assign them to employees in bulk. Perfect for onboarding or annual document updates.