Invoicing and job costs for plumbing contractors
Bill the 11pm callout before you leave the driveway: labour, parts and the callout fee on one invoice, with truck stock that drops as you use it.
Invoicing from the van
Invoice at the door, get paid at the door
The job ends at 11:40pm. Build the invoice on your phone in the driveway, send it with a payment link, and the card clears before the truck is back on the road.
Callout fee, labour and parts on separate lines
One invoice shows the $125 after-hours callout, 1.5 hours of journeyman time, and the wax ring and shutoff valve you fitted. Nobody argues with a total they can read.
Card payment at the kitchen counter
Attach a payment link to the invoice. The homeowner pays from their own phone and the payment is matched to the document, so a 2am emergency does not turn into a 30 day receivable.
Truck stock
Know what came off the truck
Each van is a warehouse in Holded. When a service call consumes two 3/4 inch copper fittings and a wax ring, stock comes off that van, not off a shop total nobody trusts.
Every van is its own warehouse
Transfer parts from the shop to van 3 and see what each truck is carrying before the first call of the day. Low stock alarms flag the fittings to restock tonight.
Parts cost sits next to the job
Purchase prices follow the parts, so a $340 service call shows the $58 of material inside it. You find out which calls actually pay without waiting for the year-end books.
Flat rate and hourly
Price the remodel, bill the service call
A whole house repipe is quoted flat rate months ahead. A Sunday callout is billed by the hour. The same system carries both and tells you afterwards which one held its margin.
Estimates that turn into the job
Send an $8,400 flat rate estimate for the repipe. When the homeowner approves it, turn it into a project and an invoice without typing the scope a second time.
Hours logged against the job
Journeyman and apprentice hours land on the job as they happen. Compare them with the flat rate you quoted and you know whether that price still works next season.
Built for the way you already work
Free tools and plain definitions for the numbers and paperwork this trade runs on.
Free calculators
Terms worth knowing
Frequently asked questions
Build the invoice on your phone at the property and send it with a payment link. The callout fee, the hours and the parts go on separate lines, and the homeowner pays by card from their own phone. The payment is matched to the invoice, so an 11pm service call does not turn into a 30 day receivable.
Yes. Every line is its own item, so an invoice can read $125 after-hours callout, 1.5 hours of journeyman time, and the wax ring and shutoff valve you fitted. Purchase prices stay attached to the parts, so the same job also shows the material cost behind the total. A breakdown people can read draws fewer arguments.
Set up each van as its own warehouse. Transfer fittings from the shop to van 3 and the count travels with the truck. When a service call consumes two copper fittings and a wax ring, stock comes off that van. Low stock alerts tell you what to restock tonight instead of at tomorrow's first call.
Yes, both live side by side. Quote a repipe as a flat $8,400 estimate and bill a Sunday callout by the hour from logged time. Because hours land on the job either way, you can compare what a flat rate job actually cost with what you charged, then reprice it next season on real numbers.
Yes. The trial runs 14 days with no credit card. Start by invoicing one week of service calls: load your parts, set your labor rates and send a few invoices with payment links. The contacts and jobs you enter stay in the account if you continue, so nothing has to be typed twice.